Microsoft CEO Satya Nadella has highlighted how GPT-5, integrated into Microsoft 365 Copilot , has become an essential part of his daily workflow. Launched on August 7, 2025, GPT-5 brings advanced AI capabilities across apps like Outlook, Teams, Word, and Excel, analyzing data from emails, meetings, and chats to provide actionable insights. Nadella shared five specific prompts that he uses to streamline work, save time, and improve decision-making. These examples showcase how AI can anticipate meeting priorities, prepare project updates, track progress, and optimize scheduling, reflecting a shift toward AI-driven productivity at the executive level.
Satya Nadella’s 5 ChatGPT prompts for daily workflow
1. Predict key discussion points for meetings
“Based on my prior interactions with [/person], give me 5 things likely top of mind for our next meeting.”
Nadella uses GPT-5 to analyze past interactions with colleagues and generate a list of five topics likely to be on their minds in upcoming meetings. By scanning emails, chat histories, and previous meetings, the AI anticipates priorities, unresolved issues, and recurring themes, helping executives prepare efficiently and align discussions with strategic goals.
2. Draft comprehensive project updates
“Draft a project update based on emails, chats, and all meetings in [/series]: KPIs vs. targets, wins/losses, risks, competitive moves, plus likely tough questions and answers.”
Another prompt allows GPT-5 to compile project updates by aggregating data from emails, chats, and meetings. The AI highlights key performance indicators (KPIs) versus targets, successes and setbacks, potential risks, and competitive actions. It even predicts likely questions from stakeholders and suggests thoughtful responses, ensuring concise, data-driven communication for briefings and reports.
3. Assess product launch readiness
“Are we on track for the [Product] launch in November? Check engineering progress, pilot program results, risks. Give me a probability.”
Nadella asks GPT-5 to evaluate whether projects, like an upcoming product launch, are on track. The AI reviews engineering progress, pilot program results, and potential risks, then calculates a probability of success. This probabilistic insight supports informed decision-making and helps executives identify areas needing attention before critical deadlines.
4. Categorize time and focus areas
“Review my calendar and email from the last month and create 5 to 7 buckets for projects I spend most time on, with % of time spent and short descriptions.”
GPT-5 can analyze Nadella’s calendar and email activity over the past month to categorize his time into 5–7 project “buckets.” It estimates the percentage of time spent on each and provides short descriptions, offering a clear overview of focus areas. This allows leaders to optimize schedules, reallocate efforts, and ensure alignment with strategic priorities.
5. Prepare for specific meetings
“Review [/select email] + prep me for the next meeting in [/series], based on past manager and team discussions.”
The final prompt reviews a selected email and prepares Nadella for an upcoming meeting by summarizing relevant past discussions with managers and team members. The AI suggests talking points, action items, and context-aware insights, helping executives enter meetings fully informed and ready to address key decisions efficiently.
AI-driven productivity at work emphasised by Satya Nadella
Nadella’s use of GPT-5 in Microsoft 365 Copilot reflects a broader trend toward AI-powered workflows. By automating routine tasks, analyzing complex data, and generating actionable insights, AI can save time, improve strategic decision-making, and enhance overall productivity. As organizations continue to integrate tools like GPT-5, executives and teams alike can leverage AI to focus on higher-value work while staying informed, organized, and proactive.
Satya Nadella’s 5 ChatGPT prompts for daily workflow
1. Predict key discussion points for meetings
“Based on my prior interactions with [/person], give me 5 things likely top of mind for our next meeting.”
Nadella uses GPT-5 to analyze past interactions with colleagues and generate a list of five topics likely to be on their minds in upcoming meetings. By scanning emails, chat histories, and previous meetings, the AI anticipates priorities, unresolved issues, and recurring themes, helping executives prepare efficiently and align discussions with strategic goals.
2. Draft comprehensive project updates
“Draft a project update based on emails, chats, and all meetings in [/series]: KPIs vs. targets, wins/losses, risks, competitive moves, plus likely tough questions and answers.”
Another prompt allows GPT-5 to compile project updates by aggregating data from emails, chats, and meetings. The AI highlights key performance indicators (KPIs) versus targets, successes and setbacks, potential risks, and competitive actions. It even predicts likely questions from stakeholders and suggests thoughtful responses, ensuring concise, data-driven communication for briefings and reports.
It’s been a few weeks since we brought GPT-5 to Microsoft 365 Copilot, and it’s quickly become part of my everyday workflow, adding a new layer of intelligence spanning all my apps.
— Satya Nadella (@satyanadella) August 27, 2025
Here are 5 prompts that show what’s now possible:
3. Assess product launch readiness
“Are we on track for the [Product] launch in November? Check engineering progress, pilot program results, risks. Give me a probability.”
Nadella asks GPT-5 to evaluate whether projects, like an upcoming product launch, are on track. The AI reviews engineering progress, pilot program results, and potential risks, then calculates a probability of success. This probabilistic insight supports informed decision-making and helps executives identify areas needing attention before critical deadlines.
4. Categorize time and focus areas
“Review my calendar and email from the last month and create 5 to 7 buckets for projects I spend most time on, with % of time spent and short descriptions.”
GPT-5 can analyze Nadella’s calendar and email activity over the past month to categorize his time into 5–7 project “buckets.” It estimates the percentage of time spent on each and provides short descriptions, offering a clear overview of focus areas. This allows leaders to optimize schedules, reallocate efforts, and ensure alignment with strategic priorities.
5. Prepare for specific meetings
“Review [/select email] + prep me for the next meeting in [/series], based on past manager and team discussions.”
The final prompt reviews a selected email and prepares Nadella for an upcoming meeting by summarizing relevant past discussions with managers and team members. The AI suggests talking points, action items, and context-aware insights, helping executives enter meetings fully informed and ready to address key decisions efficiently.
AI-driven productivity at work emphasised by Satya Nadella
Nadella’s use of GPT-5 in Microsoft 365 Copilot reflects a broader trend toward AI-powered workflows. By automating routine tasks, analyzing complex data, and generating actionable insights, AI can save time, improve strategic decision-making, and enhance overall productivity. As organizations continue to integrate tools like GPT-5, executives and teams alike can leverage AI to focus on higher-value work while staying informed, organized, and proactive.
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